BridalTweet Wedding Forum & Vendor Directory

Vendor Tips for Bridal Shows

Wedding Professionals:

Each month, I pick up a copy of Inc. Magazine and value the relevant business advice that can be applied to our wedding industry. In Inc.’s November 2009 issue, they talk about making the most of trade shows. After having attended countless bridal shows, I’ve taken Inc.’s advice and have put my own wedding spin on it. My hope is to present you with a set of best practices that will help you achieve tangible results at your upcoming bridal shows. Because let’s face it, these events can require a serious investment. You deserve to see a meaningful return on that investment.

1. Before the Bridal Show:
• Set Goals. It is important to organize yourself before attending a bridal show. Take a step back and think about why you are attending the event. You may be trying to gather new bride leads. You could be introducing a new product or service. It’s also possible that you want to further your relationship with wedding magazines and bloggers. Those are just a few of the more popular reasons why wedding vendors attend these events. Be sure to make a list of your main goals and keep them in mind throughout this process.
• Invite Prospects. It’s likely that you have already started a database of both bride and vendor contacts. Before the bridal show, email those contacts to let them know that you will be in town. Invite them to the bridal show and consider telling them that you will have a special gift waiting for them at your table or booth. It’s likely that these contacts will also help you to spread the word about the upcoming event.
• Train Your Team. Most bridal shows have a lot of foot traffic, so it is important that you have the right number of trained people at your table to showcase your work. If you have employees, bring them along because they know your services better than anyone. They will also be passionate and enthusiastic about what you have to offer. Ensure that your team is fully equipped with all of the important information. Your entire team should memorize a 2-3 sentence (or elevator pitch) explaining what makes your offering unique and superior.

2. At the Bridal Show:
• Go Above and Beyond. Dress your table with your products, branding, business cards, brochures, and testimonials. At first glance, your table should make it crystal clear to each passerby what you are selling and why your offering is unique. If you have decided that a particular event is really going to attract the perfect target audience, then you may want splurge on a larger table or booth. This signals that you are well established and trustworthy.
• Hand Out Giveaways. Even the simplest of freebies will draw brides to your table. Consider giving away useful or functional gifts with your logo and website address. This will advertise your brand well after the bridal show is over.
• Be Inviting. Welcome each bride with a smile and a hello. Stand in front of or beside your table. Be genuine and authentic. Encourage brides to ask you questions.
• Collect Information. Encourage brides to give you their name and email address by having a special drawing at your table.
• Leverage Twitter. While attending the bridal show, tweet about the event and monitor other tweets. If an influential person or wedding blogger tweets that they are at a location, meet them at that location and tell them you saw their tweet. This is an easy way to connect with people who can help your business.

3. After the Bridal Show:
• Email, Phone, and/or Send a Gift. I’ve been to too many bridal shows where I’ve swapped business cards with vendors and then never heard from them again. This is a lost opportunity. Be sure to collect business cards and lead information. Then, be sure to reach out to those contacts within 1-5 business days after the event. The sooner, the better because you will still be fresh in the contact’s mind.
• Assess Your Success. Remember to revisit the goals that you outlined at the beginning of this process. How well did you do? Did you acquire the volume of leads that you expected? Did you create the media relationships that you needed to create? What did you learn and what would you do differently next time? It might even make sense to keep a journal of these experiences, so that you increase your effectiveness at future bridal shows. If the event was successful, be one of the first to reserve a spot in next year’s show. Early enrollment will increase your chances of securing a high traffic location.

What best practices have worked well for you at bridal shows? Please share your success stories and comments below.

About This Blog: Christine Dyer is the Creator and Founder of BridalTweet. Christine has an MBA in marketing and shares over ten years of marketing expertise with the wedding community. In this weekly blog, you'll find advice on an array of wedding business topics such as how to market to brides, social networking, wedding PR, wedding sales, vendor networking, branding, pricing and much more. Please pass this news along to your own professional wedding network. To receive this advice in your email inbox each week, Sign Up for a Free BridalTweet Membership.

Comment by Celene's Cuisine on November 18, 2009 at 12:36am: As I prepare for the upcoming Today's Bride bridal show here in Cleveland in January this is very timely information.

Last year was the first year I attended and let me say I was very nervous and overwhelmed. My business is very small and I was out with all the big bakeries in town and I walked into the show convinced that the brides would not be interested in my meager showing. Well guess what I was wrong and my wedding season this year couldn't have been better. I booked more weddings than ever and I was actually happy to see the season end from sheer exhaustation. All my couples were fantastic and I am looking forward to the 2010 season.

Comment by Dawn @ MairzyDozy on November 19, 2009 at 6:38am: I will be attending bridal shows this spring assisting a colleague who has a wedding event location including catering and florist. http://www.classycountryweddings.com
I have done many craft shows before, but no bridal shows. Question for any veterans...Do you ever get sales or bookings at the show, or is it mostly just scheduling appointments and generating leads? Thanks!

Comment by Invitation Expressions on November 19, 2009 at 10:10am: Thanks for the tips!

Comment by Carmen Quirindongo on November 21, 2009 at 1:43pm: I am thinking of doing my very first bridal show next year and these vendor tips are so valuable and priceless to me. I will have to attend a few shows before I venture out . I want to attract brides who are having destination weddings. I collected quite a few business cards from the Wedding Salon at the Roosevelt. This was a wonderful event. One I will never forget!

Comment by Weddings of the World on November 23, 2009 at 11:18am: Great Advice! As the producer of the Elk Grove Bridal Show, I like to gather my vendors a couple of weeks before the show to familiarize them to the space, meet the other vendors, and give them the same advice as you have extended. I believe it is my job to support my vendors, bring in the brides, and produce the best show I can. But, if a vendor isn't prepared, or has a product or service that is a hard sell in this economy, it is up to them to work harder to let the brides know they want their business! Of, course, I will always be there to help them in any way I can.- Natalee

Comment by Astrid Mueller on November 25, 2009 at 9:35pm: love the "team should memorize the elevator pitch" part - very good reminder! Thanks for the great post - as always.

Comment by Jyl Walker on January 25, 2010 at 4:05am: Looking for ideas of what to give as a free gift at shows, from a Jewelry Designer.

Comment by Events by Elizabeth Palmer on June 10, 2010 at 5:13am: Thank you so much for this advice! I have my first show this this Sunday so it's good to have a few tips to help you keep focused!

Comment by Carol Thomson on August 24, 2010 at 4:54am: This is excellent information. As a bridal show producer, it amazes me how few do the work BEFORE and AFTER the show. That's where it really counts. Thanks for reminding everyone.

Comment by Precious Moments Weddings&Events on August 24, 2010 at 5:05am: Great advice! I am producing a show in September and will forward this article on to my participating vendors!